After a lengthy “IN THE BUILDING” recess, the council votes on Delegate Phelps’ amendment 8: $3 million for electrical lines, water lines and other infrastructure for frmr Freeze & NPL.

COUNCIL VOTE AT 3:48 PM
15 IN FAVOR, 2 OPPOSED

PROPOSED AMEMDMENT 9
DELEGATE ALTON SHEPHERD
OOC assist Headstart with one P-card/tribal credit card with maximum credit amount of $50,000 a month, to help children at 96 Headstart facilities. Two bi-weekly meetings with Office of Controller on expenditures of P-card, ETC.

SCORED A COPY OF AMENDMENT:
OFFICE OF CONTROLLER & CONGROLLER WILL PROVIDE SUPPORT TO NAVAJO HEAD START BY COMPLETING THE FOLLOWING DURINGTHE FIRST MONTH OF THE FISCAL YEAR:

1. HEADSTART WILL BE GIVEN ONE P-CARD WITH A $50,000 EXPENDITURE LMIT PER MONTH TO BE USED FOR PURCHASES TO IMMEDIATELY ADDRESS THE NEEDS OF THE PROGRAM. THE P-CARD WILL GREATLY ASSIST THE PROGRAM IN PROVIDING SERVICES TO THE CHILDREN LOCATED THROUGHOUT THE 96 NAVAJO HEAD START CENTERS. NHS MANAGEMENT IS AARE OF THE PROCUREMENT REQUIREMENTS AND WILL CONTINUE TO ADHERE TO THEM IN THE USE OF THE P-CARD.

2. BI-WEEKLY MEETINGS WITH CURRENTLY ASSIGNED OFFICE OF THE CONTROLLER ACCOUNTANT AND NHS ACCOUNTING STAFF.

3. COLLABORATIVE REVIEW WITH NHS OF FILING OF MONTHLY FISCAL REPORTS FOR FY12 AND TIMELY FILING OF QUARTERLY SF-425 FISCAL REPORTS FOR FY13 AND REVIEW OF GENERAL LEDGER DEDTAIL. OFFICE OF CONTROLLER WILL PROVIDE NHS MANAGEMENT AND NHS FINANCE DEPARTMEN SUPPORTING DOCUMENTATION OF OFFICE OF THE CONTROLLER CALCULATIONS TO DETERMINE THE GRANT MONTHLY FISCAL REPORTS AND QUARTERLY SF-425 FISCAL REPORTS

4. TIMELY BREAKDOWN OF FORWARD FUNDED CASH FOR F713 INTO CORRECT EXTERNAL FUND ACCOUNT.

5. ‘READ ONLY’ ONLY ACCESS TO THE HEAD START RELATED EMPLOYEES AND EXPENDITURES FOR THE FMIS AND THE HRIS COMPONENT OF THE JD EDWARDS SYSTEM.